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April, 2012:

Genealogy Roadblocks: Death Certificates

genealogy roadblocks

Image courtesy of George Eastman House

 

Death certificates are not a roadblock in the sense that they are hard to find, but you need to know where to look.  Also, you need to understand the information included and the reliability of the information as well.

The practice of issuing death certificates in North Carolina began in 1913.  Death certificates were almost always filed in the place of death, but in a few cases were filed in the county where the deceased resided – this was not common practice.

Information you need to know to receive a death certificate from any source includes name of the deceased, the county they died in (note this is not necessarily the county they resided in), and the year or approximate year within a 5 year time frame.  (more…)

From the GHL Collections: Spring!

Spring has sprung and for many that means it’s time to work in their gardens. However, if you’re like me, someone who loves to look at gardens but does not have the “green thumb” it takes to create them, then consider visiting one of North Carolina’s many beautiful gardens including the North Carolina Deparment of Cultural Resources own Tryon Palace which features 16 acres of gardens and is the reconstructed colonial capitol of North Carolina.

Below are books from the Government and Heritage Library collections that highlight some of the most beautiful gardens that can be found across the state:

The Gardens of Salem: The Landscape History of a Moravian Town in North Carolina by Darrell Spencer

  Carolina Edens by Al and Cindy Spicer

 

 

 

Arlie: The Garden of Wilmington by Susan Taylor Block  

 

 

 

 

   Gardens of North Carolina:  Traveler’s Guide by Peter Loewer

Tupperware – a model for personal digital preservation in North Carolina?

by Amy Rudersdorf
Director, Digital Information Management Program
Government & Heritage Library, State Library of North Carolina

Born in June 2007, my daughter is classified as a member of the “Always Online” generation. This is particularly apt for her, who I’ve been blogging about since April 2007 — six weeks before she was born. Weekly (if not daily) updates for family and friends who live far and wide were at first lengthy, containing paragraphs of description, funny firsts, and photographs. Today, a post is comprised of a quick, single snapshot taken from my iPhone of a moment in time I want to capture and share.

According to a 2011 report, 60% of bloggers are hobbyists like me, blogging “for fun.” The great majority of us personal bloggers (by some reports roughly 340,000,000) have no corporate or organizational system to depend upon to back up or archive our blog. We are reliant on the stability of “dot com” companies like Blogger (owned by Google), Tumblr, Posterous, and WordPress to ensure that our blogs – and our stories and photographs – don’t disappear.

This is no different for other forms of social media – until recently there was no way to easily archive our Facebook lives – and we remain dependent on Twitter, LinkedIn, Tumblr, and others to save our networked lives. If the likes of Friendster and Geocities, now dead and gone, are any indication, it is only a matter of time and the fickle taste of social media users before the current crop of social networks expire as well.  We can hope that the good people behind these social networking sites provide us with means for extracting our conversations, photographs, and stories before they disappear, but, we’ve all seen where depending on the kindness of others got Blanche Dubois.

So, what’s your point, you say? Good question. Well, many of us working in the digital preservation, digital curation, and digital archiving world are constantly thinking about how to preserve all this stuff you – and I — are creating online. We know there are far too many creators of digital content for us to reach on our own –recent reports put Facebook users at over 900 million and by my own estimates there can’t be more than 2,000 librarians and archivists working in the field of digital preservation and archiving worldwide. So, what’s a digital preservation librarian to do?

Go grassroots! Get the word out at the local level!  Ask the reference and instruction librarians, those who support the research and educational needs of vast numbers of users, to spread the personal digital preservation gospel.  If the International Federation of Library Associations and Institutions is correct, there are upwards of 500,000 librarians worldwide (and that isn’t counting all of the archivists) who could take on this task.

I decided to look at the readiness of librarians, archivists, and other cultural workers in North Carolina to see what it might take to, like Tupperware before us, create a person-to-person information distribution network.  My survey elicited over 100 responses from members of the Society of North Carolina Archivists and North Carolina Library Association  listservs, and followers of the NC-ECHO listserv. And, based on what they said, I think it wouldn’t take too much to get most folks up to speed on the basics of personal digital preservation!

Sometimes we learn best from those who’ve had first-hand experience with the topic. If so, North Carolina is in great shape to talk about the need for personal digital preservation…

Graph illustrating 77.5% of responses said they had lost data due to a software crash, virus, damaged hardware, of couldn't access it anymore (on an outdated disk, etc.). 22.5% indicated they had not lost data due to any of those.

And, we wouldn’t be starting from scratch. More than half of the cultural workers who answered the survey are already familiar with the phrases like “personal digital preservation” and “personal digital archiving”!

58.8% of respondents said they had heard the phrases "personal digital curation," "personal digital preservation," or "personal digital archiving." 41.2% of respondents had never heard any of those phrases before.

The other heartening news is that about half of the respondents are using reasonable methods for backing up their own files. Many of those that answered “other” are using institutional networked drives to back up their digital content.

Graph illustrating responses to the question "How do you archive, preserve, or back up your digital files (photographs, email, and other files created on the computer)? 9 responded with "I don't." "23 responded with "Other." 24 responded with "in an email system like Google, Hotmail, or Yahoo." 30 responded with "to a 'cloud' storage system like Flickr, Picasa, or Dropbox." 80 responded with "on an external hard drive or flash drive."

Almost 77% of respondents indicated that they use social media sites regularly.

Responding to the question, "Do you use social media (for example, Facebook, Twitter, a blog, Pinterest, or Tumblr)?" 76.5% responded yes. 23.5% responded no.

Finally, of the almost 77% of respondents who use social media regularly, a full third of them have considered how they might back up their networked lives. Another glimmer of hope is that six said that the images they post to social media sites are backed up elsewhere, while two had already backed up their Facebook lives using the network’s new archiving feature.

For the survey question, "If you answered 'yes' to the last question, have you ever considered preserving or archiving (aka backing up) your updates or any videos and photographs you may have uploaded?" 67.5% responded with "no." 32.5% responded with "yes."

To many, this might sound like a small number of digital preservationists at the ready. But, with some support, a script, and maybe a Tupperware-like display, it sounds to me as if a cadre of “home-party planners” is ready to sell digital preservation in a living room (or library) just about anywhere in North Carolina. And although my daughter and the rest of Gen AO will probably never experience a true Tupperware party first hand, she — like generations before her — will benefit from a network of knowledgeable and engaged librarians and archivists working to save her (digital) history by saving all history.

References

http://technorati.com/social-media/article/state-of-the-blogosphere-2011-introduction/

http://www.latimes.com/business/technology/la-fi-tn-pew-research-future-of-internet-survey-20120228,0,6379504.story

http://www.ifla.org/

CINCH – digital preservation … easier

Does your organization have electronic files that need to be preserved? Would copying them all manually be a nightmare? Are you unsure as to what’s actually in each file?  We thought so.  We have the same problems.  That’s why we’re developing a tool, CINCH(Capture, Ingest, & Checksum tool), to help automate the process of  file preservation.

How does it work? Well, all you have to do is login into CINCH and upload a list of files for CINCH to process.  Then you can just kick back and wait for notification that your files are ready.  CINCH will take your file list and perform the following actions:

  1. Download each file, taking care to not change such information as the file’s last modified date.
  2. Virus check each file.
  3. Create a checksum for each file.
  4. Extract the metadata (title, author, keywords, dates and times) embedded in each file.
  5. Package everything up in a zip file for you to download.  In addition to your files, the file-level metadata, any errors that occurred during processing and a list of the actions run on each file are included.

With repeated use CINCH will also be able to detect whether a file is a duplicate of a file you’ve previously listed for processing.

When CINCH is done processing your file list you’ll receive an email that your files are ready.  You just need to log back in and download them.  Your files are now ready to be placed into whatever preservation system you wish.
CINCH currently supports the following file types: Microsoft Word, Microsoft PowerPoint, Microsoft Excel, PDF documents, JPEG, PNG, GIF, text and CSV files.

How do I get started? If your organization is affiliated with NCLIVE you’re in luck.  CINCH will be provided to you as a free, hosted service.  You merely need to contact us and we can set you up with an account.  If you’re not affiliated with NCLIVE don’t worry you can download and run CINCH yourself.  You can find the needed source code and documentation here.  CINCH is made possible by a grant from the Institute of Museum and Library Services.  If you want to learn more about CINCH checkout the following links:
http://cinch.nclive.org
http://digitalpreservation.ncdcr.gov/cinch/index.html

This blog is a service of the State Library of North Carolina, part of the NC Department of Cultural Resources. Blog comments and posts may be subject to Public Records Law and may be disclosed to third parties.